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Human Resources

Position Announcement

TABLE GAMES ADMINISTRATIVE ASSISTANT

GENERAL SUMMARY:

The Table Games Administrative Assistant provides secretarial and administrative support to the Table Games Manager.

PRIMARY RESPONSIBILITIES:

  • Prepares correspondence as needed.
  • Edit material for grammar, punctuation, and spelling.
  • Types, creates and distributes weekly, monthly, quarterly, and yearly reports.
  • Handle all correspondence both incoming and outgoing; determining those items which require a response and in general, coordinate all of the activities that this entails.
  • Answer telephone, providing appropriate information to callers, routing calls to proper staff, and taking complete and accurate messages.
  • Keeps timekeeping and attendance records for the staff.
  • Maintain adequate office supplies, order supplies as necessary.
  • Maintains a high degree of professionalism, observe etiquette, and practices strict confidentiality.
  • In coordination with the Table Games Manager is responsible for scheduling the daily activities of the office, maintaining a calendar, assisting with deadlines, reports, meetings, and appointments.
  • Prepare and track billing, invoices, and contracts for the department. Also completes Purchase Orders for payment for the Table Games Department.
  • Develop and maintain all office related file systems both electronic and manual.
  • Appropriate work attire is required.
  • Must attend all mandatory department trainings. Must attend all required Title 31 and/or SARC trainings.
  • Ensures confidentiality of financial records and all records for employees, band members and/or clients.
  • Displays a responsive and professional manner in promptly responding to all requests, complaints, and problems.
  • Recognizes that each employee is a representative of the Fond du Lac Band of Lake Superior Chippewa and is responsible for demonstrating courtesy, respect, and sensitivity to the needs of all others, including visitors and co-workers.
  • Represents the Fond du Lac Band of Lake Superior Chippewa and the department in a positive and professional manner in the community.
  • Required to maintain proper attendance including reporting to work on time in accordance with applicable policies.
  • Maintains a clean and organized work area.
  • Due to changes and modifications in the job from time to time, employees are required to be flexible and assume other responsibilities assigned by management as deemed necessary.

PHYSICAL REQUIREMENTS:

  • Sedentary work.
  • Subject to inside environmental conditions, including work in a smoking environment.

POSITION REQUIREMENTS:

  • High School Diploma or GED required.
  • Associates degree preferred.
  • 1 Year secretarial experience required.
  • Must have thorough knowledge of office practices and procedures.
  • Must be able to work with minimal supervision and determine proper course of action.
  • Knowledge of computer supplications to include word processing, Access, Excel and Microsoft Outlook is required.
  • Experience in Table Games is preferred.
  • Ability to communicate effectively orally and in writing is required.
  • Ability to work independently and establish priorities is required.
  • Attention to detail and accuracy is required.
  • Ability to establish professional and harmonious working relationships on all projects and with all parties involved.
  • Subject to drug and alcohol testing in accordance with the Fond du Lac Reservation’s Personnel Policies.
  • Subject to pre-employment and annual background checks.
  • Some travel may be required.

HOURS: Shift work. Shift to be determined at time of hire.

TO APPLY: Complete transfer request or application and submit to:
Human Resource Department
Second Floor, Black Bear Hotel
1785 Hwy. 210, Carlton, MN 55718

OPENING DATE: May 19, 2017 Salary: TBD
CLOSING DATE: May 26, 2017 FT Positions Available

Contact Person: Susie Sayers, 218 878-2359

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